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PRINCE2 Foundation Exam Questions Part 4 

 May 19, 2023

By  Dave Litten

PRINCE2 Foundation Exam Questions Part 4

Where do you file the quality and approval records?

  1. Project Manager
  2. Where the Change Control Approach says you should
  3. Where the Quality Management Approach says you should
  4. On the Project Support person’s PC

Defining what a project must deliver to get acceptance is a purpose of the:

  1. PID
  2. PPD
  3. Outline Business case
  4. Quality Management Approach

How is the Change Control Approach used in the Closing a Project Process?

  1. Reviewed for its effectiveness in controlling and protecting all products
  2. Examined to confirm how all project files are to be archived
  3. Referenced to establish how all products need to be handed over into the relevant operational environment(s)
  4. Updated to incorporate any corporate or programme policies and processes that applied
  1. 1, 2, 3
  2. 1, 2, 4
  3. 1, 3, 4
  4. 2, 3, 4

Identify the missing word(s) in the following sentence. After an issue resolution has been implemented successfully, the [?] entry in the Issue Report should be updated.

  1. Issue type
  2. Recommendation
  3. Decision date
  4. Closure date

PRINCE2 plans are carefully designed to meet the needs of the different levels in the project organization. Why is this a benefit?

  1. Ensures stakeholders are properly represented
  2. Improves communication and control
  3. Ensures that one plan will meet everyone’s needs
  4. Promotes consistency of project work

Identify the missing word(s) in the following sentence. Lessons recorded during a project should be passed to either a centre of excellence or [?] if  they apply to future projects.

  1. Project Board
  2. Corporate or programme management
  3. Project Assurance
  4. Project Support

What is a record?

  1. A dynamic management product that maintains information regarding project progress
  2. A management product which documents an agreed strategy
  3. A report on the project at a certain point in time
  4. A tool for providing details on the project which, once agreed, are subject to change control.

Which concept of PRINCE2 describes the fact there might be at least two governance structures that affect a project?

  1. Processes
  2. Configuration management
  3. Business Case
  4. Customer/supplier environment

Which PRINCE2 principle helps to address a concern that the project team may NOT have worked on a similar project?

  1. Defined roles and responsibilities
  2. Learn from experience
  3. Manage by exception
  4. Focus on products

Identify the missing product in the following sentence. When developing the Change Control Approach the [?] should be created and populated for the management products already produced.

  1. Product Status Account
  2. Initial Configuration Item Records
  3. Product Descriptions
  4. Daily Log

What is a characteristic of a project benefit?

  1. Is one of the project’s specialist products
  2. Is not always quantifiable
  3. Must be achieved by project closure
  4. Is based on the project’s outputs and outcomes


What is the purpose of a Product Status Account?

  1. Record quality issues found while checking the quality of products
  2. Show the current point of development for one or more products
  3. Define the level of configuration management needed by a project
  4. Identify the status of a Work Package assigned to a Team Manager

What does NOT distinguish a project from a programme?

  1. Driven by deliverables
  2. Bounded and scoped deliverables
  3. All benefits measurement included
  4. Finite start and finish

When are tolerances for a Work Package agreed?

  1. When accepting a Work Package
  2. As work on each product within the Work Package begins
  3. Once all products have been developed and approved
  4. When the Stage Plan is authorized by the Project Board

Which product should be used to continually maintain information regarding the progress of a product?

  1. Project Product Description
  2. Highlight Report
  3. Product Status Account
  4. Configuration Item Record

Can the project manager be part of the Change Authority?

  1. No
  2. Yes


What is a trigger to start the Closing a Project process?

  1. Project end approaching
  2. Request for advice
  3. Closure recommendation
  4. Stage boundary approaching

The Principles give us the guiding practices which determine whether a project is being managed using PRINCE2?

  1. True
  2. False

Can the project manager do Project Assurance?

  1. No
  2. Yes

PRINCE2 does not define any motivational and other interpersonal skills.

  1. True
  2. False
  3. Maybe

Which statements about the change theme are true?

  1. Change control should prevent uncontrolled changes to baselined products
  2. Baselined products require configuration management to ensure control
  3. A project will fail without good change control
  4. Changes should be assessed against baselined products
  5. 1, 2, 4
  6. 1, 2, 3

Which statement describes a threat to a project?

  1. An uncertain negative event.
  2. A given negative event
  3. An uncertain positive event


The outline business case is verified before initiation

  1. True
  2. False

Which is a time driven control?

  1. End Stage Report
  2. Checkpoint Report
  3. Project Brief

Details of changes made will be found in the Issue Report

  1. True
  2. False

A task of Product-based planning is “Create the PFD”

  1. True
  2. False
  3. No, its “Design the PFD”.

An Issue Report purpose is to:

  1. Provide verification that issue resolutions have been done.
  2. Capture information about uncertain events that may threaten the project
  3. Capture options to resolve an out of tolerance situation.

What are the three recommended types of issue?

  1. Off-specification, request for change and concession
  2. Off-specification, request for change and problem or concern
  3. Request for change, problem or concern, and Issue Report
  4. Request for change, Issue Report and risk

What is a purpose of the Change Authority?

  1. Determines the change budget for a project
  2. Assesses the impact of all requests for change
  3. Reduces the number of requests for change that need to be escalated to the Project Board
  4. Allows the Project Board to delegate the approval of all risks and Issue Reports

What is a purpose of a Configuration Item Record?

  1. Provides a summary of the status of all products at any one time
  2. Provides and details of important links between project products
  3. Supports the creation of the product breakdown structure
  4. Includes an analysis of any Issue Report or risk which caused the product to change

A Business Case records negative outcomes?

  1. True
  2. False

A Team Manager will find quality criteria for a product in a:

  1. PD
  2. PID
  3. Team Plan

Who approves the End Project Report?

  1. Executive
  2. Board
  3. SS
  4. SU

What is not part of an Issue Register?

  1. Type of issue
  2. Probability of issue occurring
  3. Owner
  4. Priority

The Controlling a Stage process is used to manage and control each management stage

  1. True
  2. False

What triggers a Stage Boundary process?

  1. Progress review of the stage
  2. Production of a Highlight Report
  3. An Exception report

Scope must be managed to ensure all know what to deliver

  1. True
  2. False

ANSWERS

Where do you file the quality and approval records?

  1. Project Manager
  2. Where the Change Management Approach says you should
  3. Where the Quality Management Approach says you should (could also be correct, and must align with the instructions in the CMS)
  4. On the Project Support person’s PC

Defining what a project must deliver to get acceptance is a purpose of the:

  1. PID
  2. PPD
  3. Outline Business case
  4. Quality Management Approach

How is the Change Control Approach used in the Closing a Project Process?

  1. Reviewed for its effectiveness in controlling and protecting all products
  2. Examined to confirm how all project files are to be archived
  3. Referenced to establish how all products need to be handed over into the relevant operational environment(s)
  4. Updated to incorporate any corporate or programme policies and processes that applied
  1. 1, 2, 3
  2. 1, 2, 4
  3. 1, 3, 4
  4. 2, 3, 4

Identify the missing word(s) in the following sentence. After an issue resolution has been implemented successfully, the [?] entry in the Issue Report should be updated.

  1. Issue type
  2. Recommendation
  3. Decision date
  4. Closure date

PRINCE2 plans are carefully designed to meet the needs of the different levels in the project organization. Why is this a benefit?

  1. Ensures stakeholders are properly represented
  2. Improves communication and control
  3. Ensures that one plan will meet everyone’s needs
  4. Promotes consistency of project work

Identify the missing word(s) in the following sentence. Lessons recorded during a project should be passed to either a centre of excellence or [?] if  they apply to future projects.

  1. Project Board
  2. Corporate or programme management
  3. Project Assurance
  4. Project Support

What is a record?

  1. A dynamic management product that maintains information regarding project progress
  2. A management product which documents an agreed strategy
  3. A report on the project at a certain point in time
  4. A tool for providing details on the project which, once agreed, are subject to change control.

Which concept of PRINCE2 describes the fact there might be at least two governance structures that affect a project?

  1. Processes
  2. Configuration management
  3. Business Case
  4. Customer/supplier environment

Which PRINCE2 principle helps to address a concern that the project team may NOT have worked on a similar project?

  1. Defined roles and responsibilities
  2. Learn from experience
  3. Manage by exception
  4. Focus on products

Identify the missing product in the following sentence. When developing the Configuration Management Strategy the [?] should be created and populated for the management products already produced.

  1. Product Status Account
  2. Initial Configuration Item Records
  3. Product Descriptions
  4. Daily Log

What is a characteristic of a project benefit?

  1. Is one of the project’s specialist products
  2. Is not always quantifiable
  3. Must be achieved by project closure
  4. Is based on the project’s outputs and outcomes


What is the purpose of a Product Status Account?

  1. Record quality issues found while checking the quality of products
  2. Show the current point of development for one or more products
  3. Define the level of configuration management needed by a project
  4. Identify the status of a Work Package assigned to a Team Manager

What does NOT distinguish a project from a programme?

  1. Driven by deliverables
  2. Bounded and scoped deliverables
  3. All benefits measurement included
  4. Finite start and finish

When are tolerances for a Work Package agreed?

  1. When accepting a Work Package
  2. As work on each product within the Work Package begins
  3. Once all products have been developed and approved
  4. When the Stage Plan is authorized by the Project Board

Which product should be used to continually maintain information regarding the progress of a product?

  1. Project Product Description
  2. Highlight Report
  3. Product Status Account
  4. Configuration Item Record

Can the project manager be part of the Change Authority?

  1. No
  2. Yes


What is a trigger to start the Closing a Project process?

  1. Project end approaching
  2. Request for advice
  3. Closure recommendation
  4. Stage boundary approaching

The Principles give us the guiding practices which determine whether a project is being managed using PRINCE2?

  1. True
  2. False

Can the project manager do Project Assurance?

  1. No
  2. Yes

PRINCE2 does not define any motivational and other interpersonal skills.

  1. True
  2. False
  3. Maybe

Which statements about the change theme are true?

  1. Change control should prevent uncontrolled changes to baselined products
  2. Baselined products require configuration management to ensure control
  3. A project will fail without good change control
  4. Changes should be assessed against baselined products
  5. 1, 2, 4
  6. a,b,c

Which statement describes a threat to a project?

  1. An uncertain negative event
  2. A given negative event
  3. An uncertain positive event


The outline business case is verified before initiation

  1. True
  2. False

Which is a time driven control?

  1. End Stage Report
  2. Checkpoint Report
  3. Project Brief

Details of changes made will be found in the Issue Report

  1. True
  2. False

A task of Product-based planning is “Create the PFD”

  1. True
  2. False
  3. No, its “Design the PFD”.

An Issue Report purpose is to:

  1. Provide verification that issue resolutions have been done
  2. Capture information about uncertain events that may threaten the project
  3. Capture options to resolve an out of tolerance situation.

What are the three recommended types of issue?

  1. Off-specification, request for change and concession
  2. Off-specification, request for change and problem or concern
  3. Request for change, problem or concern, and Issue Report
  4. Request for change, Issue Report and risk

What is a purpose of the Change Authority?

  1. Determines the change budget for a project
  2. Assesses the impact of all requests for change
  3. Reduces the number of requests for change that need to be escalated to the Project Board
  4. Allows the Project Board to delegate the approval of all risks and Issue Reports

What is a purpose of a Configuration Item Record?

  1. Provides a summary of the status of all products at any one time
  2. Provides details of important links between project products
  3. Supports the creation of the product breakdown structure
  4. Includes an analysis of any Issue Report or risk which caused the product to change

A Business Case records negative outcomes?

  1. True
  2. False

A Team Manager will find quality criteria for a product in a:

  1. PD
  2. PID
  3. Team Plan

Who approves the End Project Report?

  1. Executive
  2. Board
  3. SS
  4. SU

What is not part of an Issue Register?

  1. Type of issue
  2. Probability of issue occurring
  3. Owner
  4. Priority

The Controlling a Stage process is used to manage and control each management stage

  1. True
  2. False

What triggers a Stage Boundary process?

  1. Progress review of the stage
  2. Production of a Highlight Report
  3. An Exception report

Scope must be managed to ensure all know what to deliver

  1. True
  2. False

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Dave Litten


Dave spent 25+ years as a senior project manager for UK and USA multinationals and has deep experience in project management. He now develops a wide range of Project Management Masterclasses, under the Projex Academy brand name. In addition, David runs project management training seminars across the world, and is a prolific writer on the many topics of project management.

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