Category Archives for Project Manager

PRINCE2 Processes

PRINCE2 ProcessesPRINCE2 Processes – How They Link

I am often asked how the PRINCE2 Processes “speak” to each other. My following summary will give you a new insight to PRINCE2 Processes, and how they work together…..Enjoy!!

It would be helpful if you thought of Processes as “Toolkits” or “Toolboxes” The Processes are used when they are needed – some once per project, some re-used several times, and one, Directing a Project, is used continuously.

1. PRINCE2 kicks off with the “trigger” from Corporate, of the Project Mandate.

2. The Starting Up a Project (SU), and Initiating a Project (IP) Processes are “in series” – the Management Products of each being taken to the Project Board for approval (Authorizing initiation and Authorizing a project).

3. The Process Managing Product Delivery, is used, along with the PID, to create the 2nd Stage Plan and End Stage Report containing the updated versions of the Project Plan, Business Case, and Risk Register.

4. These Management Products are presented to the Project Board (Authorizing a project), to agree that the whole project, in principle, should be agreed, and that it is sensible to invest in the 2nd Stage Plan (in the activity Authorizing a Stage or Exception Plan).

PRINCE2 Processes – The Delivery Stages

5. From there on, the “Engine Room” of PRINCE2 takes over – ONE anticlockwise revolution per Stage…SB is used the prepare for the End Stage Assessment (ESA), DP approves the Stage Plan, Sets Tolerance, and sets the frequency of each Highlight Report….

6. Controlling a Stage (CS) authorizes Work Packages (WP), the Specialist Team Agrees them (all happens in Managing Product Delivery – MP), creates the Products, caries out the Quality Checks/Quality Reviews, issues Checkpoint Reports on WP progress – and eventually completes the Work Package then advising the Project Manager, who needs to agree the WP…

7.  The Project Manager “Manages By Exception”, issuing regular Highlight Reports, and this continues until the last WP in the Stage is completed.

8. This “triggers” the Project Manager to use Managing a Stage Boundary (SB), create the Next Stage Plan, update the relevant documents, and present the information to the Project Board at an End Stage Assessment (ESA). Then the whole cycle repeats…

9. In PRINCE2, all plans are documents, and the Plans Theme and the product-based planning technique is used whenever a Project Plan, Stage Plan, optional Team Plan, and Exception Plan (if needed), are required.

prince2 processes

10. Whenever the Stage/Project is forecast to exceed Tolerance, the Project Manager enters it in the Issue Register, and raises an Exception Report to bring the matter to the attention of the Project Board (along with options to recover/minimize the situation), and the project Board makes a decision to ask for a plan on a particular option or order a premature close.

11. If the Project Board want an Exception Plan, the Project Manager will use SB to create it, and then update the remaining documents just like an End Stage Assessment.

12. BUT, the meeting to agree/not an Exception Plan is called an Exception Assessment (EXA). Once approved, the Exception Plan replaces the original Stage Plan that would have not completed within Tolerances, and the Project Manager authorises new/modified Work Packages against the new “Stage Plan”

13. The project is closed using the Closing a Project process, EITHER because the project has reached its natural and successful conclusion, or because the Project Board/Corporate Management/Programme Management have asked the project manager to close the project prematurely.

For more information on PRINCE2 – CLICK HERE


Learning PRINCE2 Principles – Quick and Easy!

PRINCE2 Principles – Seven Secrets To Success!

The PRINCE2 PrinciplesPRINCE2 is based on seven principles, and these originated from lessons learned on projects that have gone well and those that have gone badly. If a project does not use these principles then it is not using PRINCE2.

PRINCE2 Principles – Continued business justification.

A PRINCE2 project has continued business justification. The business case drives the requirement for a project and there should be a justifiable reason to start the project, and this justification should remain viable throughout the life of the project, and this justification must be documented and approved within the Business Case.

PRINCE2 Principles –Learn from experience.

The project teams within a PRINCE2 project learn from previous experience, these lessons are sought out recorded and acted upon.

Previous or similar projects should be reviewed to see if lessons learned could be applied at the start of a project, and as the project progresses, lessons should be included in all reports and reviews, as the project closes the project should pass on these lessons for use on future projects.

PRINCE2 Principles –Defined roles and responsibilities.

A PRINCE2 project engages the business, user, and supplier stakeholder interests in defining the agreed roles and responsibilities. If the right people are not involved, or if people involved do not know what’s expected of them or what to expect of others then the project is doomed to failure.

PRINCE2 Principles –Manage by stages.

A PRINCE2 project is planned, monitored and controlled on a stage by stage basis. The use of management stages with end stage assessment control points at major intervals throughout the project, allow the viability of the project to be reviewed at key points.

Shorter stages offer more control while longer stages reduce the burden on senior management. PRINCE2 requires that there should be a minimum of two management stages: one for the initiation stage where the Project Initiation Document is created and at least one other management stage used as a delivery stage for the specialist products.

PRINCE2 Principles –Manage by exception.

PRINCE2 has three levels of management; directing by the project board, managing by the project manager, and delivering by the team manager and the specialist team. PRINCE2 set tolerances for these levels to establish the limits of delegated authority. There are six types of tolerance; time, cost, quality, scope, risk and benefit.

PRINCE2 Principles –Focus on products.

In a PRINCE2 project the focus is on defining and delivering products and in particular their quality requirements. In order to fulfill stakeholder expectations, there must be a common understanding of the products required and the quality expectations for them.

Each product will have a Product Description defining the purpose, composition, derivation, format, quality criteria and quality method.

PRINCE2 Principles –Tailor to suit the project environment.

The PRINCE2 method will need to be tailored dependent upon the project environment, the project size, its complexity, importance, capability and risk. The project controls will be tailored to suit these six aspects.

The Project Initiation Documentation will include a section stating how the method is to be tailored for this particular project.

Want To Learn More? CLICK HERE For My PRINCE2 Primer!


PRINCE2 Configuration Management

Master PRINCE2 Configuration Management and change controlConfiguration Management? – It’s just Version Control!

If you get confused about the term Configuration Management in your PRINCE2  Foundation or Practitioner exams – then help is at hand!

Watch this short video to crush Configuration Management in just 27 Minutes Flat!

Okay, let’s review the main points:

The Five core activities of Configuration Management and version control are:

1. Planning.  The level of CM control required by the project and how that is to be achieved. It includes aspects such as a documentation management system and access control

2. Identification. Specifying and identifying all project’s products and establish a coding system to uniquely identify each product any variants

3. Control. The ability to record, monitor and report product status progress

  • A system to file and retain authorised master copies
  • A system to distribute and record holders of copies
  • Providing a safe and secure environment for aspects such as access control and backups
  • A system to establish authorized baselines and a change control system

4. Status Accounting. The reporting of all current and historical data for each product via a Product Status Account. Used at end of project and each stage and when examining issues and risks

5. Verification and Audit. Reviews and audits to compare the actual status of products against their state as recorded in the configuration records

This also checks that CM is being carried out as per the Configuration Management Strategy

The Configuration Management Strategy. Forms part of the Project Initiation Documentation, and describes:

  • How and where products are stored?
  • What storage and retrieval security?
  • Identification used for products and their versions?
  • How will change control be used for the products?
  • Who is responsible for Configuration Management?

Configuration Item Records. Used to provide a record of:

  • Product history
  • The product status
  • The product version
  • Any variants?
  • Relationship with other products

 Product Status Account. Provides information about the state of products within defined limits

Directing a Project in PRINCE2

Directing a Project in PRINCE2

Directing a Project in PRINCE2The project board use the PRINCE2 Directing a Project process to provide direction and authorization to the project at key points.  This enables the project board to be accountable for the project’s success by ensuring that key decisions are made while exercising overall control.
The project board delegate day-to-day management of the project to the project manager, and release the project to the project manager one stage at a time.
The PRINCE2 process Directing a project contains four activity points where key decisions are made.  The fifth activity point is used primarily for communication between the project board, the project manager and other key stakeholders.

PRINCE2 Directing a Project objectives.

Directing the project has six key objectives, and they ensure that:
  • There is appropriate authority to initiate the project
  • There is authority to deliver the project products
  • The project remains viable and management direction and control are in place throughout the projects life.
  • The project board executive Interface is regularly with corporate or programme management
  • There is authority to close the project
  • A benefit review plan for realising the post project benefits is created, managed and reviewed.

Having an effective project board using the PRINCE2 directing a project process on a project is vital to the success of the project, as it consists of a group of managers who have overall responsibility for a project.

The PRINCE2 project board will must understand that they cannot delegate all responsibility for a project to the project manager as they also have some responsibilities.

The work that the project board perform is covered by the PRINCE2 directing a project process, and that the project board use the PRINCE2 technique management by exception.

Ownership of the project will ensure the project board and their main responsibilities are their to help manage the project, but not to carry out any of the work.

Project boards using the PRINCE2 directing a project process, must have appropriate authority as well as responsibility in order to make decisions about a project.

Another aspect that is often forgotten when designing and appointing those who are to be on the project board and use the directing a project process, is their availability and commitment to carry out their role.

The PRINCE2 directing a project process expects to apply management by exception, where members of the project board usually only need to get involved at particular points during the project; and these include:

Directing a Project PRINCE2 Activities

After the PRINCE2 starting up a project process has completed, under the PRINCE2 process directing a project and will meet for the first time to make a decision about whether or not to invest in the initiation stage.

At the end of the initiation stage the project will meet again to perform two key activities; to sign of the project initiation documentation, and hence the authorise the project, and to approve the next stage plan (the first delivery stage in a PRINCE2 project) the project authorization activity in the PRINCE2 directing a project process.

At any point within a PRINCE2 management stage, members of the project board, may need to give information to the project manager, although project manager may need to ask questions or get advice and guidance for members of the project board.

The PRINCE2 directing a project process has an activity called ‘give adhoc direction’ to provide a communication conduit for the above to happen, as well as for when the  project board will receive regular highlight reports on progress of the current management stage.

At the end of each stage, the project manager will request an end stage assessment, and project board will need to make a decision about whether to proceed to the next stage or not.

As the last delivery stage in a project concludes, the project board needs to make a decision that the project has completed in a successful manner, and that it should be closed.

The PRINCE2 Directing a Project process starts when the Starting Up a Project process completes and is triggered by the request from the project manager to initiate a project.
The PRINCE2 project board uses the technique management by exception.  It monitors via reports and provides control via a number of the decision points.
For management by exception to work, the project board must set tolerance, and if at any point this is forecasted to be exceeded, the project manager will inform the project board via an Exception Report to bring the situation to the project board’s attention.
With PRINCE2 management by exception there is no need for progress meetings.  As already mentioned there must be an information conduit between the project board and corporate or programme management, how this is to occur should be documented in the Communication Management Strategy.
Although it is the executive of the project board who has the veto on any decisions and direction given, the project board should provide a unified direction and guidance to the project manager and other key stakeholders.  The project board is responsible for assuring that there is continued business justification, and this is why the project Board Executive owns the project Business Case.
The five activities within the PRINCE2 Directing a Project process are:
  • Authorise initiation
  • Authorise the project
  • Authorise a stage or exception plan
  • Give ad hoc direction
  • Authorise project closure

For more information on PRINCE2 –  GO HERE

PRINCE2 Project Board – Directing a project

Dіrесtіng a Prоjесt Wіth a Project Bоаrd

directing the projectThеrе аrе gоіng to bе plenty of tіmеѕ during a Project whеn уоu, thе Project Manager, wіll hаvе dіffісultіеѕ that уоu wіll not bе аblе tо overcome оn уоur оwn аnd уоu wіll nееd help frоm ѕеnіоr mаnаgеmеnt.

Sо, аѕ a Project Mаnаgеr, I feel it іѕ important tо hаvе someone оr some group you саn turn to whеn уоu nееd hеlр tо gеt ѕоmеthіng dоnе еіthеr іn thе сlіеnt’ѕ, thе uѕеr’ѕ оr the dеvеlореr’ѕ organization.

For thіѕ rеаѕоn I believe іt is оf utmоѕt іmроrtаnсе that уоu, thе Project Mаnаgеr, establishes, ѕресіfісаllу for уоur Prоjесt, a Prоjесt Bоаrd оr a Project Steering Cоmmіttее or whatever іt іѕ that you wаnt to саll іt.

The іmроrtаnt thіng іѕ thаt you mаkе ѕurе, in whаtеvеr wау уоu can, you get thе right people assigned tо thіѕ grоuр. Aѕ a minimum, уоu ѕhоuld hаvе a ѕеnіоr rерrеѕеntаtіvе from thе dеvеlореr’ѕ оrgаnіzаtіоn, a senior rерrеѕеntаtіvе from thе сlіеnt’ѕ organization аnd a ѕеnіоr rерrеѕеntаtіvе frоm the оrgаnіzаtіоn thаt іѕ gоіng tо actually uѕе whаt уоu and уоur Tеаm are dеlіvеrіng.

Yоu nееd to аlѕо make ѕurе that thе Prоjесt Sроnѕоr іѕ раrt of thіѕ grоuр.

Directing a Project – Project Board

Thеѕе rерrеѕеntаtіvеѕ muѕt not only bе at a lеvеl ѕuffісіеnt enough in thеіr particular area that thеу саn mаkе dесіѕіоnѕ for thаt area of the оrgаnіzаtіоn but they must аlѕо be аblе tо mаkе thіngѕ hарреn when уоu nееd thіngѕ tо hарреn.

Thеу need tо be able to dеlіvеr. Thеу muѕt bе truly соmmіttеd tо the Prоjесt, and to the Prоjесt’ѕ ѕuссеѕѕful dеlіvеrу. These people nееd to knоw whаt they are doing. In a real ѕеnѕе they are dіrесtіng thе Project but аt thе same tіmе they аrе ѕеrvаntѕ tо уоu аnd уоur Tеаm.

You must rеmеmbеr thіѕ – a Prоjесt Bоаrd appointed to just “tick a bоx” іѕ worse thаn hаvіng nо Project Bоаrd аt аll.

Wіth a “tісk the bоx” Prоjесt Bоаrd wе hаvе thе fаlѕе іmрrеѕѕіоn thаt wе’vе got the help whеn we need іt оnlу tо fіnd out tоо lаtе thаt thеу dо nоthіng fоr uѕ.

At least wіthоut a Project Bоаrd, I know from the bеgіnnіng thаt I am going tо have to hаndlе еvеrу challenge that the Project faces.

Juѕt dо іt. Put a Project Bоаrd іn рlасе and rеар the benefits.


PRINCE2 Practitioner Exam Questions

PRINCE2 Practitioner QUIZ Scenario

prince2-practitioner-exam-questionsAmerican Precision (AP) is a well-known custom bike shop specializing in high-end bikes for serious enthusiasts. They pride themselves on high quality original designs, friendly staff, and have cultured a laid back can-do business image.

Several competitors have started to emerge based on AP’s success, and although trade is brisk, the Founder, Marlon Hopper, is keen to keep ahead of the pack. The competitors are already starting to slow business for AP, whose order book is down by 15% this year. It was with regret, that Marlon had to let some of his bike design and build staff go due to reduced product orders. Staff morale is low as a result of this.

But Marlon is a real go-getter, a gentle giant of a man who doesn’t suffer fools. His powerful personal image and customer commitment is reflected in his products – powerful, reliable, and stylish.

A major trade show is due in three months in Florida, and typical of Marlon’s aggressive personal style, he and his son, Marlon Junior, are busy completing a radical new design of bike for unveiling at the show. Marlon’s son has a natural flair for design, and along with leading the bike styling, he has developed a strong merchandising theme for the shop with Tee-shirts, Caps, and other branded apparel.

Local TV stations have started to feature American Precision, and they are becoming “personalities” in their own right. With their 10th anniversary of the company this year, Marlon Hopper is keen to capitalize on this. They are receiving hundreds of requests for pictures of themselves and their bikes, and have decided to create a special full-color commemorative promotional ‘executive’ diary.

The limited edition diary will be given away free to AP’s many suppliers, customers, and prospective customers. These will be mostly sent by mail. Senior wants the project completed ready for the coming bike show in three months’ time.

You have been head-hunted by Marlon Senior and asked to project manage the new diary, and have just started work on the project…

The diary must have high quality photographs, one for each month, which fit in with, and enhance, the company image. A real leather cover will complete the “biker image”. Their image of working and playing hard also needs to come across in a humorous style. Each member of the bike build staff (Marlon plus son, plus 6 staff) needs to be included somehow in the photographs.

There must be room on each page of the diary for the owner to record special dates and events in the biking year. Marlon is expecting top quality glossy paper in full color.

A complete list of all existing customers will need to be created, and is to be drawn from purchasing data held in accounts department. A similar list of future customers can be compiled from the Sales and Marketing department.

You want to generate a series of options for the paper quality and size, and based on these, options for cardboard containers and shrink-wrap to ship the Diaries. The local office supplies company will provide options for you, and will donate the materials for your design, but would like to have a say in the final package. Once you have these options, you will need to get a quote for each options mail costs for bulk mailing them across the USA.

Marlon has asked you to give him a forecast of the project cost for his decision to go-ahead or not. If he likes one of the options he will give you the go-ahead on the project. As part of this ‘green light’, Senior wants you to submit a series of photo design ideas. He says that you must NOT get his Son involved as he wants Junior to stay focused on the bike design and build…

AP already has an established web site with a series of publicity pictures, and Marlon Junior is keen for you to base your new photographs on these in terms of style and content.

When Marlon has agreed the photo designs, he wants you to commission a photographer to take many photographs so they have a lot of choice for the final best pictures. But with a small number of staff he is also keen not to disrupt his staff at this busy time so you will need to develop a schedule for the photograph sessions.

Marlon Hopper will choose the final photographs.

AP has recently developed a new logo, and this needs to be built into the graphic design for the diary shrink-wrap. The graphic needs to be an eye-catching design so that the diary recipient opens and uses it. It must differentiate itself from the usual junk mail.

AP gives much of its paint spraying business to Jude Cordero who specializes in air brush design. She has been asked to come up with three designs for the diary cardboard box from which one will be chosen.

From that, a custom self-adhesive label will be contracted out to the office supply company. The label, based upon the graphic design, should be quarter the size of the selected packet, show in some way that the packet contains a valuable free gift, and use an attractive large font with the customer’s name and address.

The end product of the project will be a prepared diary pack containing the daily and weekly calendar displays, the chosen photographs, the shrink-wrap sleeve with incorporated graphic design, and the list of suppliers and customers. The diary must show correct public holidays and dates for the year 1010. The company image must reflect AP branding standards. The final diary design will be given to an external ‘Fulfillment House’ for printing and mailing.

Marlon Senior has a daughter Lisa at University studying business and art – she will join AP as an Executive next year and he has offered her services to help Marlon Hopper judge the final Diary package.

The prepared boxed, shrink-wrapped, and labelled diary will consist of:

  • Chosen graphic design, plus label with company logo
  • Selected paper
  • List of customers and suppliers
  • Selected diary style
  • Selected shrink-wrap and cardboard container

The project will have 3 stages and is currently in the Initiation Stage

The draft Project Plan is showing total project costs to be $25,000, with a plus and minus cost tolerance of $5,000. Time is tight, so a time tolerance of + 5 working days, and – 10 days has been set. Because of the urgency and the fixed end-date, a change budget of $1000 has been set. The risk budget is zero.

Stage 2 Activities:

  • Compile customer and supplier list from accounts and marketing departments, and ensure that personal details are stored in a secure manner
  • Design and agree the diary format from existing diary designs and standard print sizes
  • Agree the photo designs for inside the diary
  • Select and appoint the professional photographer
  • Select the cardboard container and shrink-wrap sleeve size
  • Prepare a forecast for total production timeframe and budget (this will be reviewed as part of the end stage assessment to agree or otherwise the continuation of the project)

Note: the printing, production, and distribution of the promotional diary is outside the scope of this project.

Stage 3 Activities:

  • Run the graphic design competition and choose the winning design
  • Hold the photograph sessions and choose the 12 best photographs
  • Assemble the prepared promotional diary pack ready for printing

It is now June 2012, and the Florida trade Show is 1st September 2012, so the prepared diary pack must be ready for the printers by August 10th to meet the deadline.

Marlon is concerned about the state of the business, and asked finance to give a business statement as of this time – here is the reply:

To:                 Marlon Hopper

From:            American Precision Accountant

I’ve checked out our customer and bike order figures for the last 2 years as you asked me. As you suspected, both orders and new customers are down.

Two years ago you had 120 bike orders, and made an average profit of $2000 per order giving you a total profit of $240,000. This year, you had 105 orders but still made the same profit per order, giving you a total profit of $210,000.

Precision’s marketing department has estimated that the new limited edition diary would increase our bike orders to 140. Assuming the same profit per bike – it would give you a total profit of $280,000 for the year.

In addition, they say that if we include details of our apparel range in the new diary, we will sell an extra $10,000 of merchandize at a profit of $7000.

These figures look good, but remember they are only estimates.

Your daughter has come up with some interesting ideas. Here they are along with my comments:

  • Local TV station Adverts – ours is a specialist market, and TV stations have too broad an audience – the response would be low.
  • Newsletter Upgrade – our current ‘snail-mail’ Newsletter is good and it targets our customers satisfactorily
  • Internet Web Site – our customers often use the Internet to browse and get ideas, but unless we can get at the top of Google, getting extra sales will be difficult.
  • Promotional Diary – this would target our customer base and attract new customers.

Marketing thinks that these increases in orders should increase by 10% for the following year. Considering the number of diaries you intend to send out, we must be careful about costs. High quality diaries can be expensive to manufacture and this will eat into your profits. On the other hand, cheap looking diaries may hurt your quality bike building image – and could actually reduce sales.

As your accountant, I need to remind you that you don’t have to go ahead with this diary idea, after all, even considering your current drop in profits; your business is making healthy profits. As long as your competitors don’t start producing diaries, then that route seems the favourite to me.

I understand the cost of the diary project to be in the region of $22,000

I have created a draft business case for your thoughts:


Question 1 A.

All of the following statements are true – but which TWO options are the most appropriate for each heading in the Business Case:

  1. Reasons: (chose two)
  • 12% of celebrity customers have not placed new bike orders in this financial year
  • Lesley West from Marketing department believes that sending a promotional diary to current and prospective customers will increase orders by at least 15%
  • 27 prestige bike orders are expected, each with an average profit of $15,000
  • Lesley West believes that strengthening the company image, portrayed by a luxury leather-bound diary, will last into a second year
  • American Precision is seeing a reduction in high-end bike orders partly due to the increasingly effective marketing activities of its name-brand competitors.
  1. Business options (chose two)
  • Produce a promotional diary as a free 10th Anniversary gift to current and prospective customers
  • Use a local photographic studio to create the photographs for the diary
  • Do nothing
  • Outsource the creation of the diary to an external print shop
  • Source bike photographs from Google.
  1. Expected benefits (chose two)
  • 12 orders are expected, each with an average profit of $12,000
  • Increase high-end bike orders by 15% or greater with a minimum of 10 extra bike orders from the list of prospective customers within 12 months
  • Lesley West believes estimates that the benefits of an improved company brand image, as will be portrayed by a successful diary promotion, will continue into the third year with a similar ratio of increased in orders per year
  • The diary will contain full colour photographs and price lists of current off-the-shelf bike models
  • Lesley West wants a hand-tooled leather diary as she believes this will be far more appealing to supplier managers and customers.
  1. Expected dis-benefits (chose two)
  • A high quality, glossy product will involve additional costs
  • Extra orders over the next 12 months and beyond, may not materialize
  • The diary may not give the full expected benefits of 15% order increases
  • The diary project is a high priority for Precision Engineering, particularly meeting the 3 months to the trade show. Other custom bike project to be exhibited will be delayed and may need de-scoping to meet show date
  • Marlon’s son will be too busy to be selected to appear in the Diary photographs and will almost certainly be upset about this, causing reduced design input and attendant custom bike design delays
  1. Timescale (chose two)
  • There will be a reduction in profit if the project end date slips
  • In the second operational year, a further 12% increase in orders is expected
  • As a result of increased orders, it is estimated an additional 4 bike-builders will be needed to be hired within the next 9 months
  • To meet production deadlines, the diaries must be delivered by the end of October
  • Due to an increase in labour rates, operational costs are expected to increase by 6% over the next 12 months
  1. Costs (chose two)
  • Project costs are currently estimated to be $24,000
  • Lesley West’s marketing budget will be used to fund the project
  • A further 12 extra orders giving a net profit of $14,000 each will result in an extra $168,000 in the first year
  • The cost of manufacture and distribution of the diaries will be included in the production cost forecast
  • Until Marlon has signed off the budget, no project costs can be stated
  1. Major risks
  • The benefits will be reduced if any of Marlon’s bike-building competitors issue luxury diaries during or before the same time-frame
  • If the diary quality is perceived to be below standard, the customers will not use it, creating the reverse effect and reducing orders even further
  • Operational costs will increase as a result of increasing labour rates and the costs of recruiting 4 more bike builders. The prepared diary is to be delivered to the book binders by the last week of September

Staff morale may improve when the promotional diaries are launched

prince2 project management

Pass PRINCE2 Practitioner with Projex Academy

PRINCE2 Academy - Becoming a PractitionerProjex Academy – Become a PRINCE2 Practitioner!

It’s easy to master PRINCE2 and pass the exams when you know where to get the resources to fully prepare, isn’t it?

As you consider the benefits of investing in my PRINCE2 Academy System, you might like to think about the extra value you get by your ability to truly understand and apply the method in your projects.

Investing in my PRINCE2 Academy will cause a dramatic increase in your understanding and application of the PRINCE2 Method.

Can I ask you to imagine for a moment the advantages of becoming a PRINCE2 Practitioner and putting a kick into your project management career and earning potential?

I know you could choose to learn PRINCE2 in a classroom. Good Luck with that. I also know that the best way to learn is from a one-on-one listening and watching relationship with a personal video coach rather than from a book.

I understand how you feel about learning PRINCE2 from self-study in your own time. Some of our previous students felt the same way but then found the small investment of joining me and my PRINCE2 Academy users turned their successful preparation for PRINCE2 examinations around.

You’re interested in making a huge success of your PRINCE2 exam preparation aren’t you?


So I’d like to show you how to prepare for and pass your PRINCE2 exams without the need for expensive classroom training.

This may not be relevant to you, as this isn’t for everyone, but people who invest in exam preparation at their own time and pace, retain up to 40% more exam-passing knowledge.

I’m not going to tell you how to prepare for your PRINCE2 exams now because I want you to make up your own mind.

I’m not going to say “this is the perfect preparation system for you” because I want you to make your own mind up about it.

Where did I start my PRINCE2 Journey?

I was once in your position, just starting out to become a PRINCE2 trainer back in 1996, and I said to myself “Dave, you need to get support and advice from a PRINCE2 guru who is already a master in easing folks through the Foundation and Practitioner exams” So I took action and found a coach and my PRINCE2 knowledge started to accelerate.

I wouldn’t advise you to order our PRINCE2 Projex Academy System now until you’ve proved to yourself it’s a worthwhile investment

Experience shows PRINCE2 candidates who invest in a pre-course ‘hands on’ preparation enjoy a 40% increase in their recall of key facts during examinations.

One of the things you’re really going to love about the Projex Academy PRINCE2 Masterclass is the inside edge it’s going to give you in preparing and passing your PRINCE2 Foundation and Practitioner exams

If I can show you a simple way you can prepare for your PRINCE2 exams, would you be interested?

I would like to suggest you remember what you were aiming for when you started to learn the PRINCE2 Methodology

It’s good that you’ve had the foresight to consider harnessing PRINCE2 self-paced video training to become a PRINCE2 Practitioner

Has it ever occurred to you that by choosing to work with PRINCE2 self-paced video training, you could vastly accelerate your Academy of PRINCE2?

I wonder if you’re aware of how fast you can exceed the PRINCE2 exam pass-standard using some simple yet incredibly powerful visual-based learning strategies

Imagine yourself living your career lifestyle you’ve always dreamed of just by taking a few simple steps now.

You are probably already aware of the fact that becoming a PRINCE2 Practitioner is far more important than general knowledge in any form of project management.

You’re going to be so excited when you learn how to apply the framework secrets the truly successful project professionals use in implementing their projects

The sooner you join our PRINCE2 Projex Academy Masterclass, the sooner you’ll be fully prepared to pass your PRINCE2 exams

Maybe you have yet to think though of all the different ways our PRINCE2 Academy will enhance your management career?

When you really begin to understand the easy step-by-step method used in our PRINCE2 Masterclass, then you’ll see how simple they are.

I could say join me immediately, but you probably want to hear about more of the benefits first.

One recent student of ours emailed “Dave since you shared with me your PRINCE2 knowledge, my understanding and confidence in getting a Practitioner exam pass has increased exponentially in just the past five days

Imagine how good you’ll feel when your investment in our PRINCE2 Masterclass has given you your PRINCE2 Practitioner qualification.

The sooner you join us in our PRINCE2 Masterclass Video training, the sooner you’ll start increasing your own potential to pass your Foundation and Practitioner exams

prince2 project management

It’s good to imagine your amazing fast-track grasp of the PRINCE2 method from watching my PRINCE2 videos isn’t it?

Wouldn’t you agree that it’s wise to invest in your PRINCE2 education now to reap greater career and earning potential later?

Sooner or later you’re going to realize the benefit of owning our PRINCE2 Academy System is there to help you thoroughly prepare for your exams.

The fact you’ve read to the end of this page means you know the value of preparing with our PRINCE2 Masterclass.

PRINCE2 Masterclass is so powerful you need to take advantage of our guaranteed first-time pass just to prove to yourself how potent it is.

What’s it going to be like when you walk back in the office as a newly PRINCE2 Practitioner?

It’s important to feel you’re getting a great PRINCE2 exam preparation at a great price – right?

If you agree that investing in our PRINCE2 Masterclass makes sense, then why not become a member while you can get a great price?

It’s great to realize you’ve decided to invest in a quality PRINCE2 training system, isn’t it?

A handful of months from now when you’re a successful PRINCE2 Practitioner, enjoying the prestige and power of implementing successful projects, in line for a promotion or greater income, you’ll look back at this moment and wonder why you were ever concerned about the small investment required for access to our PRINCE2 Masterclass.

As you sit here learning about our video-based PRINCE2 Masterclass, you might have already started to feel how great the benefits of joining us in our PRINCE2 Masterclass are.

So don’t delay, go join the PRINCE2 MASTERCLASS now!

Professor PRINCE2 Is Not A Muppet!

Pass Your PRINCE2 Exams - at your first attempt

PRINCE2 – Get To Pull The Strings On Your Project!

Many of you may have noticed my off-the-wall – but serious, YouTube Professor PRINCE2 video. My direct marketing ideas factory buddy and guru Dave Shillito set up the PRINCE2 video and wrote the script, so he should take full credit for the pacing and humour…(I owe you a few drinks Dave…)

They call Dave the Small Business Whisperer, a title very well earned, and he has been solely instrumental in growing my online business over the past several years…

Me? I just laughed my socks off when I saw the video. PRINCE2 is a serious subject, but a little humour raises the energy level – don’t you think?

But behind the humor is a serious message, that beastly PRINCE2 Manual has been written as a detailed reference, and it does that job really well. But as any prospective candidate for the PRINCE2 Foundation and Practitioner exams will tell you, it ain’t an easy read, and it certainly has not been written as a PRINCE2 training manual!

But that’s where I come in…

PRINCE2 PrimerYou see, those kind folks at the APM Group (they look after PRINCE2 as well as setting and marking Your PRINCE2 Foundation and Practitioner exams), have audited and reviewed my PRINCE2 Primer, and have given me a world-wide PRINCE2 License for it to be sold as THE ONLY PRE-COURSE PREPARATION for anyone intending to become a PRINCE2 Practitioner!

Not only that, but they have given me permission to include a massive 320 PRINCE2 Foundation exam questions and answers Guide, AND, a 21 PRINCE2 Practitioner exam questions and answers Guide.

Become a PRINCE2 Practitioner.

Am I giving you a hand up to become an PRINCE2 Practitioner or what??

Writing the PRINCE2 Lessons Report

PRINCE2 Lessons Report

Lessons Report in PRINCE2

The end project report is created as part of the closing a project process and within it is contained the lessons report.  However, the lessons report may be created at the end of stage, particularly if such lessons can be usefully applied to the current project all that it makes sense to avail of these lessons via the lessons report, to other projects within the organization.  Such lessons reports will be included within the end stage report.

You may recall that the lessons learned log is set up as part of the starting up a project process as it is used to capture any known or sought-out lessons to be applied to the project from the very start.

If you have a project office in your organization, then they should look after your lessons report so that it will help advise other project managers of any lessons that may affect their project.

Whenever PRINCE2 is applied to any project, it is important to tailor the method to suit the size, complexity and risk of the project.  This will apply equally to the lessons report, and any opportunity taken to reduce, combine and simplify the following content sections of the lessons report:

Lessons Report Contents.

Executive summary.

This provides an overview of the key areas that the lessons report covers.

Scope of the report.

This will normally state whether the lessons report covers the lessons gained within a particular stage, or whether it covers the entire project.


A good way of structure in this section is to split it into what went well and what went badly sections.  Each item should include how to optimize and implement those parts that went well, and possible actions that may have been taken to minimize or remove those areas that went badly.

This section within the lessons report could review the tailoring of PRINCE2 and how this could be improved on future projects, any changes for improvements made to the various project strategy’s contained within the project initiation documentation, changes to the method or implementation of the various project controls, and changes or improvements to any specialist methods used (this could cover methods to create the specialist products, or modification to a management method such as change-control.

Finally, any suggestions for how the project controlled abnormal events that caused deviations from plan.

A review of useful measurements.

This could include just about anything that was measured during the project with the focus on improving such measurements in the future.

Aspects to consider are; estimating work effort to create the products, how effective the quality management strategy was particularly in the reporting of quality statistics, and the statistics on issues and risks.  The latter point may focus on the amount and severity of such issues and risks and whether or not they were as anticipated.

It is recommended that you use the PRINCE2 approach to issue and risk management when laying out the lessons report by including the following attributes of each lesson.

  • The situation or event that gave rise to the lesson involved
  • Whether the event had a positive or negative effect
  • The root cause or trigger that it had to the lesson
  • Were there any early warning indicators
  • What recommended actions should be taken.

Finally, whether or not the triggered event had been previously identified as a risk (either as a threat or an opportunity).

For more great information on passing your PRINCE2 Foundation and Practitioner exams – CLICK HERE